Emergency Solutions Grants (ESG) Program:
Guidance for TDHCA Subrecipients
After reviewing the guidance on this page, ESG Subrecipients requiring technical assistance may email esg@tdhca.state.tx.us with their questions.
Quick Links (Links to information on this page)
- COVID-19 Federal and State Resources and Guidance
- Regulations
- Subscribe to Email Lists
- Forms
- Data Collection and Reporting
- Tools and Guides
- Frequently Asked Questions
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Coronavirus (COVID-19) Federal and State Resources and Guidance
Centers for Disease Control and Prevention at https://www.cdc.gov/
HUD Guidance on disease risk and prevention at www.hudexchange.info
- Disease Risks and Homelessness
- Infectious Disease Preparedness Guidance for Homeless Assistance Providers
- Eligible ESG* Costs for Infectious Disease Preparedness
- Disaster Response Rehousing (disaster-response-rehousing.info)
Texas Department of State Health Services at www.dshs.texas.gov
United States Veterans Administration at https://www.va.gov/HOMELESS
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Regulations (Links to www.onecpd.info)
- Emergency Solution Grants Program Interim Regulations
(24 CFR 576 at Electronic Code of Federal Regulations) - HEARTH Homeless Definition Final Rule
- Equal Access to Housing Final Rule
- 2 CFR 200 (OMB Super Circular)
- 10 Texas Administrative Code
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Subscribe to E-mail Lists
- Subscribe to TDHCA’s ESG Subrecipient Email List
- Subscribe to HUD's ESG email list (www.huduser.gov)
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Forms
Program Administration
- Audit Certification Form (PDF)
- ESG Annual Budget and Match Amendment Form (XLS)
- ESG CARES Budget Amendment Form (XLS)
- ESG CARES Salary and Wage Cost Calculator (XLSX)
- Housing Contract System Access Request Form for Homeless Programs (DOC fillable)
- Indirect Cost Rate Worksheet (XLS)
- ESG Inventory List: Tools and Equipment (DOC fillable)
- ESG Public Referral Information Form (DOC fillable)
- Texas Identification Number (PDF)
- Vendor Agreement (DOC)
- Direct Deposit Authorization Form (PDF)
Client and Unit Forms
Required Forms as applicable
- Declaration of Income Statement Form (DOC) and Guidance (DOCX)
- Landlord Incentive Addendum (DOCX) (Spanish) (DOCX)
- Lead-Based Paint Hazards Disclosure (PDF)
- Lead-Based Paint Hazards Brochure (www.epa.gov)
- Rental Assistance Agreement for ESG annual (DOCX) (Spanish) (DOC)
- Rental Assistance Agreement for ESG CARES (DOCX) (Spanish) (DOC)
- Violence Against Women Act – TDHCA’s Notice of Occupancy Rights based on HUD form 5380 (DOCX) Spanish (DOC)
- Violence Against Women Act – Certification of Domestic Violence, Dating Violence, Sexual Assault, or Stalking (HUD Form 5382) Spanish (DOC)
Subrecipient May Create own Versions of Forms Below
- Certification of Zero Income (DOC) Spanish (DOC).
- Income Certification (Spanish) (DOC) and Instructions (PDF)
- Income Screening Tool (Spanish) (DOC)
- Request for Unit Approval (Spanish) (DOC)
- Violence Against Women Act – Notification Certification Spanish (DOC)
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Data Collection and Reporting
Reporting Resources
- HMIS Data Standards (www.hudexchange.info)
- ESG Program HMIS Manual (www.hudexchange.info)
ESG Annual Allocation Reporting
- ESG Annual Allocation Supplemental Monthly Report (XLSX)
- ESG Annual Allocation Monthly Reporting Guide (PDF)
ESG CARES Reporting
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Tools and Guides
HUD Guidance at www.hudexchange.info
- 2021 30% of the Area Median Family Income (XLSX)
- 2021 50% of the Area Median Family Income (XLSX)
- HUD Handbook 4350.3
Chapter 5 of Handbook 4350.3 provides requirements and methodology for calculation of income under 24 CFR 5.609 - Homeless Definition as it Relates to Children and Youth
- ESG Minimum Habitability Standards for Emergency Shelters and Permanent Housing
- ESG Program Components Quick Reference Guide
- ESG Rent Reasonableness and Fair Market Rent
- Applicable Requirements for Rental Assistance and Housing Relocation and Stabilization Services
- Fair Market Rent (www.huduser.gov)
- Criteria and Recordkeeping Requirements for Definition of Homeless
- Criteria for Definition of At Risk of Homelessness
- Procurement and Contracting Integrity Bulletin
- PRWORA and HUD’s Homeless Assistance Programs Fact Sheet
- HUD, HHS, and DOJ Joint Letter Regarding Immigrant Access to Housing and Services
TDHCA Guidance
- Guidance on Waivers of ESG Regulations for Hurricane Harvey (PDF)
- Recordkeeping for At Risk of Homelessness Definition (PDF)
- Infographic: Overview of ESG Client Services (PDF)
- Guide on Eligible ESG Uses (PDF)
- Language Access Plan Guidance (DOC)
- Overview of ESG Environmental Requirements (PDF)
- Guide on Level of Environmental Review Required for ESG Activities (PDF)
- Overview of the LGBT Rule (PDF)
- Sample Cost Allocation Plan (PDF)
- Violence Against Women Act – Emergency Transfer Plan Model for ESG (DOC)
- Violence Against Women Act – ESG Guidance (PDF)
- In-Person Income Eligibility Training Registration
- Household Status Verification
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Frequently Asked Questions (FAQs)
