Texas Department of Housing & Community Affairs - Building Homes and Strengthening Communities

Single Family Procurement

The Department offers the following procurement training and technical assistance resources for Single Family Programs. Note that the sample documents are provided as examples only. It is the responsibility of the program administrators to ensure that all local, state and federal procurement requirements are followed.

The U.S. Department of Housing and Urban Development (“HUD”) recently sent out a reminder regarding the use of the lowest bidder, in a sealed-bid process, for all Community Planning and Development (“CPD”)-funded projects unless there is sufficient support to remove them from the bidders list in accordance with the reasonable and responsive criteria under 24 CFR Part 85.36. This criteria is also found in 2 CFR Part 200 which applies to political subdivisions and nonprofit organizations participating. HUD’s CDP programs administered by the Department include the HOME Investment Partnerships Program, Colonia Self-Help Center Program, Neighborhood Stabilization Program, and Emergency Solutions Grants Programs.

Use of Lowest Bidder on CPD Funded Projects (PDF)

The Department is planning to host training in April specifically related to procurement that will cover changes resulting from requirements found in 2 CFR Part 200, as well as how and when UGMS applies to certain subrecipients. The Department will send out detailed information on the date, time, location, and format for the training no later than mid March, 2016.

Determine the Procurement Type

Goods and Services

Small Purchase method may be used for procuring goods and services other than construction or professional services.

  • Price is less than the cost limitations established by, or applicable to, the Administrator's jurisdiction
    • $50,000 (cities)
    • $100,000 (counties and nonprofits);
    • Some Administrators may be subject to additional local procurement limits and regulations
  • Determining factor: Lowest price
  • Example: Office supplies; Equipment repair services; Non-licensed Inspectors; Title companies

Construction Related Services

Sealed Bid method must be used for procurement of construction-related services.

  • Determining factor: Most reasonable, responsible, responsive bid
  • Example: Contractor hired to rehabilitate or reconstruct a home; Construction trade services (such as electrical, plumbing, framing, etc.)

Professional or Consulting Services

The Competitive Proposal method is most advantageous to the Administrator for procuring professional or consulting services.

  • Determining factor: Provider qualifications, experience, knowledge
  • Example: Consultants engaged to manage program administration; Architects; Engineers; Real Estate Appraisers
Competitive Proposal

Sole Source

The Sole Source method may be used when the goods and services are available from a single source, or in rare instances, in the case of a public emergency.

  • Determining factor: When goods and services are only available from a single source
  • Example: Goods from a specific manufacturer or an upgrade to a computer system previously procured.