Homelessness Prevention and Rapid Re-Housing Program (HPRP)
Quick Links (links to information on this page)
- Announcements
- Program Information
- Program Summary
- Reporting and Data Collection
- Program Guidance
- Tools and Resources
- Background Information
Announcements
- Reporting and Data Collection:
- Year 3 APR Narrative Questions and Authorization (Guidance Document 6)
- For the Year 3 APR, use the Year 2 Annual Performance Report (APR) Guidance Documents 1 through 5
- Reporting Requirements Calendar - Updated 12/16/2011
- Inventory Report Form and Instructions
- Subrecipients with Contract Extensions through February 29, 2012 - posted 01/03/2012
- "Ramping Down” and Contract Close-Out:
- TDHCA HPRP “Ramping Down” Webinar 06/28/2011 Video and Slides
- Questions and Answers from the webinar
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Program Information
Federal Agency:
U.S. Department of Housing and Urban Development (HUD)
Total National Funding Provided in the Recovery Act:
$1,500,000,000
State of Texas Amount Administered by TDHCA:
$41,472,772
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Program Summary
The Homelessness Prevention and Rapid Re-Housing Program (HPRP) was established under the American Recovery and Reinvestment Act of 2009 (ARRA) and, as per §2306.094, Texas Government Code, the Texas Department of Housing and Community Affairs (the Department) was granted the authority to administer HPRP funds in Texas in the amount of $41,472,772. The funds are made available through the U.S. Department of Housing and Urban Development (HUD).
In April of 2009, the Department released a Notice of Funds Availability (NOFA) for HPRP. In July 2009 the Department’s board approved funding recommendations to award HPRP funds to 58 private non-profits and units of general local government.
The purpose of HPRP is to provide homelessness prevention assistance to households who would otherwise become homeless – many due to the economic crisis – and to provide assistance to rapidly re-house persons who are homeless. Funds will be utilized to assist persons who would be homeless, except for the assistance of HPRP, to be housed or re-housed. Funding can be utilized to provide case management, coordinate services, conduct outreach and engagement to inform organizations and individuals about the program, to assist with housing search and placement activities, to provide legal services related to housing, and to assist with credit counseling.
Organizations can also utilize funds to cover limited administrative costs and data collection costs to enable them to report client data to HUD through a Homeless Management Information Systems (HMIS).
Organizations Awarded Homelessness Prevention and Rapid Re-Housing (HPRP) Funds (PDF)
Subrecipients with Contract Extensions through February 29, 2012 (PDF) – posted 01/03/2012
Note:
- Contracts end 02/29/2012, however programs may end sooner due to high demand and expenditure of funds.
- Each program has its own application process and may have additional eligibility criteria.
- High demand may affect the rate at which programs are able to accept applications for assistance.
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Reporting and Data Collection
- Reporting Requirements Calendar - Updated 12/16/2011 (PDF)
- Annual Performance Report (APR) - Year 3
TDHCA has posted the APR Narrative Questions and Authorization in APR Guidance Document 6. All subrecipients must sign the Authorization and Certification form and submit it with the other APR pieces. Answering the narrative questions is optional, although the Department would appreciate feedback from subrecipients.
Year 3 APRs for contracts ending 12/30/2011 are due 01/31/2012, and Year 3 APRs for contracts ending 02/29/2012 are due 03/31/2012.
For guidance on the Year 3 APR, use the Year 2 APR Guidance Documents 1-5 and the Year 3 Guidance Document 6 – Narrative Questions and Authorization:
- Year 2 APR Guidance Document 1 (PDF - 08/22/2011)
- Year 2 APR Guidance Document 2 (PDF - 09/02/2011)
- Year 2 APR Guidance Document 3 (PDF - 09/15/2011)
- Year 2 APR Guidance Document 4 (PDF - 09/23/2011)
- Year 2 APR Guidance Document 5 - Highlights from APR Guidebook (PDF - 09/30/2011)
- Year 3 APR Guidance Document 6 – Narrative Questions and Authorization (PDF - 12/16/2011)
- Exiting Participants from the State HPRP Program (PDF)
- Inventory Report
- Year 1 Annual Performance Report (APR) Data Analysis Synopsis and Impact on Participants (PDF)
The Department conducted data analyses of the Year 1 APR. A synopsis of the state HPRP program’s data is presented, as well as anecdotal data about the impacts of the HPRP programs on participants. In addition to this information, the process included analyses of each subrecipient’s APR data and consultations with subrecipients’ staff members, to assist them with verifying data quality and preparing for the Year 2 APR. - The Department has developed a list of HPRP validations that the Department’s CA Contract System and HUD’s e-snaps system use to check HPRP performance report data. The Department encourages HPRP subrecipients to use the validations to check data before submitting performance reports in the CA Contract System. The Department’s goal is to increase the accuracy of data reported and to reduce the amount of time spent by subrecipients and TDHCA staff members to create, review, and approve HPRP performance reports.
HPRP Validations in TDHCA’s CA Contract System and in HUD’s e-snaps System (PDF) - HPRP Instructions for Logging on to the CA Contract System (PDF)
- HPRP Performance Report Instructions and Sample (PDF)
For information on ARRA 1512 reporting, please visit the Recovery Act Reporting page.
Performance Report Information
- Fillable TDHCA HPRP Monthly Performance Report (XLS)
- Monthly Performance Reporting Updates for August 2011 (PDF)
- Previous Monthly Performance Reporting Updates (PDF format)
HMIS Requirements
- Final HMIS Data Standards – March 2010 (PDF – HUD Web site)
- HPRP HMIS Data Collection Instructions (PDF - HUD Web site)
- 2011 Continuum of Care (CoC) Texas Map (PDF)
- Contact Information for CoC Leads and HMIS Administrators (DOC)
More information about HMIS requirements for HPRP can be found on the HUD Homelessness Resource Exchange (HRE) Web site.
Subgrantee Performance and Expenditures Information
TDHCA HPRP Grant Allocation
Grant Amount: $41,472,772
Amount Awarded to Subgrantees: $40,435,953
Total Served
The following data reflect the number of persons and households served from September 2009 through June 2011, as reported in the eighth Quarterly Performance Report (QPR) to HUD.
- Homelessness Prevention: 31,798 persons in 11,902 households
- Homeless Assistance: 6,382 persons in 3,181 households
- Total: 38,093 persons in 15,017 households
Housing Outcomes
The following data reflect the percentage of persons who exited to permanent housing situations from September 2009 through June 2011, as reported in the eighth Quarterly Performance Report (QPR) to HUD.
- Homelessness Prevention: 89%
- Homeless Assistance: 77%
- Total: 87%
Expenditures by Activity
The following numbers reflect the expenditures by activity and by housing status for September 2009 through March 2011, as reported in the seventh Quarterly Performance Report (QPR) to HUD.
| Activity | Homelessness Prevention |
Homeless Assistance |
Total |
|---|---|---|---|
| Financial Assistance | $16,619,636 | $4,000,766 | $20,620,402 |
| Housing Relocation & Stabilization Services | $6,786,834 | $2,630,017 | $9,416,851 |
| Data Collection & Evaluation | $1,125,166 | ||
| Administration | $1,532,427 | ||
| Total | $32,694,846 | ||
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Program Guidance
Guidance from HUD
On August 19, 2011 HUD announced updated HPRP guidance regarding eligibility determination, leases, and monitoring.
Monitoring
HPRP Monitoring Webinar 04/12/2011: On April 12, 2011, TDHCA held a webinar that reviewed the Department’s monitoring process for HPRP.
- Video (1:29:33)
Windows Media Player is required to play webinar videos.
- PowerPoint Slides (PDF)
- Questions and Answers (Q&A) Document (PDF)
HUD has provided the following materials related to monitoring. The materials may be useful in preparing for a monitoring review.
HPRP Email List Information and Archives
- Subscribe to TDHCA’s HPRP Email List
- TDHCA's HPRP Email List - Archived Announcements (PDF)
- Subscribe to HUD's HPRP email list and read archived announcements (www.hudhre.info)
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Training*
- TDHCA HPRP “Ramping Down” Webinar 06/28/2011
Materials
On Tuesday, June 28, 2011, the Texas Department of Housing and Community Affairs (TDHCA) held a Ramping Down HPRP Webinar. After viewing this webinar, the Department hopes that your agency will understand the importance of continuing case management while ending service delivery. The webinar discussed diversion and determining final capacity, the role of HPRP staff as the grant comes to an end, and details about contract closeout procedures and final reporting requirements for HPRP. - TDHCA HPRP Performance Reporting Training 02/08/2011 Materials
On February 8, 2011, TDHCA held a Performance Reporting Webinar that reviewed the procedures, reporting process, and requirements for the HPRP Performance Reporting process. Goals for the training were to help subgrantees expedite the reporting process, verify data from HMIS QPRs, and create an accurate performance report at the end of every quarter. - HUD Webinar 12/16/10 - HPRP: Strategies for Achieving Performance and Expenditure Goals (PDF)
- TDHCA HPRP Training 11/16-17/2010 Presentation Slides (PDF)
- HUD’s March-June 2010 HPRP Webinars
- TDHCA Performance Webinar Screenshots - April 29, 2010 (PDF)
- TDHCA HPRP Reporting System - December 8, 2009 Webinar Video (1:50:51)
- TDHCA HPRP FAQ's - November 5, 2009
*NOTE: Windows Media Player is required to play webinar videos.
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Frequently Asked Questions
- Log in to the CA Contract System to submit HPRP questions to TDHCA
- HPRP FAQs on the HUD Homelessness Resource Exchange (HRE)
- New and revised HPRP Frequently Asked Questions (FAQs) 07/21/10
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Tools and Resources
Client Intake, Assessment, and Eligibility Determination
- HUD Tools – Eligibility and Documentation Case Scenarios (PDF)
- HPRP Eligibility Determination and Documentation Guidance (PDF - HUD Web site)
Income Eligibility (Program Requirement)
- Determining 50% Area Median Income (AMI) for HPRP (PDF)
- Verification of Income Template (PDF)
- Self-Declaration of Income Template (PDF)
Housing Status Eligibility (Program Requirement)
Staff Certification of Household Eligibility (Program Requirement)
- Staff Certification of Eligibility for HPRP Assistance (PDF - HUD Web site)
The “Staff Certification” form will replace the Staff Affidavit as of May 1, 2010. Grantees can begin using this new form any time before that date, but as of May 1st, the Staff Affidavit should no longer be used.
Serving Non-U.S. Citizens or Non-U.S. Nationals
Re-certifying Eligibility
Sample Intake Forms
- HPRP General Information for Intake Forms (PDF)
- Sample Intake A – THN HPRP Quick Screening Tool (PDF)
- Sample Intake B – THN HPRP Intake Form B (PDF)
- Sample Intake C - MDHA Intake Form (PDF)
Rent Reasonableness
- Rent Reasonableness Updated 4/22/10 with Sample Form (PDF)
- TDHCA Rent Reasonableness Blank Form (DOC)
Outreach and Engagement
Case Management
- TDHCA Reporting Case Management for HPRP (PDF)
- HUD Case Management - Homeless Prevention and Rapid Re-housing (PDF file at www.hudhre.info)
Housing Inspections
Habitability Standards
- HPRP Inspection Requirements (PDF)
- HPRP Housing Habitability Standards Inspection Checklist (HUD) (PDF)
- HPRP Habitability Standards Checklist (THN) (PDF)
Lead-Based Paint Requirements
- Understanding the Lead-Based Paint Requirements: Guidance for HPRP Grantees (PDF)
- HUD Lead Based Paint Visual Assessment Training Course (on HUD.gov)
- HUD HPRP Lead Screening Worksheet (PDF)
- HUD HPRP Lead-Based Paint Document Checklist (PDF)
- HUD Instructions For Residents (PDF)
- HUD Instructions For Property Owners With Tenants Receiving HPRP Assistance (PDF)
- HUD HPRP Lead-Based Paint Property Owner Certification Form (PDF)
Eligible Activities
- Providing legal services (DOC) to HPRP participants
- Utilizing master leases (DOC) in HPRP programs
- HUD HPRP email list message regarding indirect costs (DOC). Subscribe to HUD’s HPRP email list.
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Background Information
- Substantial Amendment to the Consolidated Plan 2008 Action Plan for the Homelessness Prevention and Rapid Re-Housing Program (PDF)
- The Department held three public input sessions on the following topics related to the Recovery Act: Weatherization Assistance Program; Homelessness Prevention and Rapid Re-Housing Program; and the Community Services Block Grant Program. Transcripts in PDF format are provided:
- Revised HPRP Notice, Redline with Corrections (issued 6/8/09) (PDF - HUD Web site)
